Keep track of commodity consumption patterns, by collecting, validating and analyzing consumption trends
Analyzing monthly stock reports
Reviewing, analyzing and following-up commodity requests and reports and ensuring:
Timely delivery of commodities;
Regular transmission of freight and purchase status reports to ARO;
Proper insurance query/claim follow-up;
Adherence to proper IPPFAR local purchase procedures;
Timely communication of requests/requirements to AR with emphasis on correct quantities and technical specifications
Ensuring monthly stock reports from branches; contain up-to-date information; are complete and are submitted on time.
Tracking stock levels at all stock holding points and ensuring that timely actions are taken to eliminate or minimize stock outs or expiry.
Ensure that accurate and reliable data on stock receipt, distribution, consumption and balances is maintained both at headquarters and branches.
Build capacity of staff in stock information recording, analysis and utilization.
Ensure adherence to sound logistics and supplies polices
Bring attention to management or any other relevant authority the deviation from the existing procedures.
Advice management from time to time on issues related to logistics management
Forecast and Budget for the commodity needs of the organization
Liaise and coordinate with other departments to develop and maintain effective and efficient commodity forecasting, distribution and tracking as well as stock control systems, procedures and tools.
Develop biding documents to facilitate the tendering process
Developing and maintaining procurement procedures, including local purchase, and manuals and ensuring that these are conform to IPPF'S international standards.
Prepare half yearly, annual and other reports about stock as may be required by management or donors of the organization Develop update systems that facilitate quick entry, retrieval and reporting about asset particulars,
Higher Diploma or degree in Materials management
3 years working experience in a busy Organization Member of professional Procurement organization
Knowledge of the PPA Act 2004 and Regulations 2005 and Computer Skills related to materials management packages and knowledge in customer care Ability to work as a team, set clear objectives, schedules and performance standards.
Fluent in Oral and written English and Swahili
Chama cha Uzazi na Malezi Bora Tanzania (UMATI)
P. O. Box 1372